Guest blog from Edd Nicklin, Director at Tipac 

As most businesses, both inside and outside of Europe, are aware, GDPR is coming, and it’s coming fast. That means that by May this year, all businesses who handle EU citizen data in any way (or are inside the EU themselves) will be required to meet the strict new rules around data collection, handling, storage, and destruction.

For some businesses, this simply means securing a few gaps and leaving at that. But some industries will be hit harder than others, in industries like freight and logistics, where companies handle thousands, if not hundreds of thousands of pieces of data about EU and non-EU citizens. Any business that relies heavily on paperwork has an increased risk of data breach, so harnessing the power of technology to help them achieve GDPR compliance, and avoid those hefty fines, is a seamless, cost-effective and timely solution.

Looking at Every Area

What’s important to remember, for everyone, is that GDPR isn’t just about your IT systems. In fact, GDPR is likely to affect most areas of your business in one way or another, so it’s important to make sure you are prepared for it. The following are examples of areas that would be affected by GDPR, as each one collects and uses personal data:

  • HR
  • Sales
  • Marketing
  • CCTV Surveillance & Security
  • Order Processing
  • Shipments
  • Driver Logs
  • Legal and Contracts

So how can technology help secure this data and ensure your business is GDPR compliant?

Automation, Tagging and Storage

Document automation provides a powerful compliance tool, not to mention massively improving business efficiency. Tipac offer solutions that take effect the second data enters your business, from any source. Intelligent software scans and digitises paper documents, and sorts email attachments. Using pre-set parameters, the software will detect what kind of data is in the document and send it automatically to the correct area in the business. During this process, those documents can be tagged, which will allow you to find personal data much more easily. It also allows you to do quick searches to locate personal data, helping you remain compliant with several of GDPR’s requirements.

Tipac systems all use cloud-based storage structures, in the form of a single document repository for your business. Not only are cloud-based options more flexible and cost-effective, they are also more secure than their on-premises counterparts. Cloud-based document management allows you to quickly recover your files when you need them, with the added bonus that only your approved personnel can access them. Not only that, but the document management solutions are designed to provide more security than open sourced programs, or basic document repository software like Google Drive and Dropbox. This ensures that your company remains compliant with GDPR’s requirements and enjoys the benefit of added security features, such as secure document sharing and easy to follow audit trails.

Tipac are dedicated to helping companies meet their GDPR compliance requirements and take the opportunity to improve their business functionality at the same time.

Tipac works with resellers who want to become stickier with their clients by providing bespoke, groundbreaking solutions that are tailored to their client’s business needs. Resellers have access to leading technologies and revolutionary software processes to pass on to their clients, as well as support from a highly experienced and knowledgeable team. Using Tipac solutions ensures that our Resellers clients businesses are operating at maximum efficiency and can easily scale up in forever increasing challenging world.

For more information on becoming a reseller please click here